FINAL CALL for FY25 - Friday, JUNE 6 | Sent on behalf of the Business Office

[Smith, Lauren]

FINAL CALL FOR FY25 items – deadline Friday, June 6



Athletics Staff --



Please recognize this FINAL CALL FOR FY25 items as our last attempt to ensure that all expenses related to Fiscal Year 2025 (June 1, 2024 – May 31, 2025) are submitted and processed accordingly.



Thank you so much to those who have submitted fiscal year 2025 items for processing over the last few weeks!



Please check your IGNITE account to make sure that you do not have a Rejected Expense Report that needs attention.  Do a final search of your MAILBOX, Inbox, desk, etc for any receipts which you need to be reimbursed or any invoices that need to be paid.  DO NOT use a pcard to pay for FY25 expenses.  Contact your Business Office rep!



We want to keep FY25 expenses out of FY26!  No one wants to start the new fiscal year by paying for last season's expenses out of their new year’s budget!



Thank you for your attention and intentional efforts. We are grateful for your hard work, sacrifices, and incredible leadership through a very complex fiscal year.



Best,



Cody, Nancy, Chris, Alison, Katie, Erin, Megan, Nicole, and Abigail

From: Post, Nancy
Sent: Friday, May 30, 2025 1:19 PM
To: athstaff <athstaff at baylor.edu>
Subject: FINAL CALL for FY25 - Friday, JUNE 6 | Sent on behalf of the Business Office


LAST CALL FOR FY25 items – MAY 31 IS FISCAL YEAR CLOSE



Athletics Staff --



Thank you so much to those who have submitted fiscal year 2025 items for processing over the last few weeks!



The Business Office requests your continued diligent assistance in helping us close out the 2024-25 fiscal year (June 1, 2024 – May 31, 2025).  While May 31 officially marks the close of fiscal year 2025, we are working all of May to process any and all outstanding expenses occurring between 6/1/24 – 5/31/25.  Please email your invoices and submit your expense reports to the Business Office ASAP.



For Baylor P-card users, please be sure to reconcile all remaining charges and submit your expense reports ASAP.  All charges dated 6/1/24 – 5/31/25 must be submitted and approved in order for them to properly load into our financial system for FY25.



Given the financial pressures (i.e., House Settlement, NIL, NCAA deregulation, residual inflation) we continue to face, it is critical we complete fiscal year 2025 processing in a timely manner.



The Business Office has a grace period to complete processing FY25 expenses over the coming week so please help us help you AND YOUR FY26 BUDGET by getting in the rest of your expenses.  You still have a little time to help us wrap up the year so if you were expecting a bill, but have not seen it, please call the supplier and have them email you a copy so we can process immediately.  If you have not submitted an expense report because you have a question, email or call your Business Office contact and let's get it done together.  Search your inbox, search your desk, find those receipts so we can pay a supplier or reimburse you!  No one wants to start the new fiscal year by paying for last season's expenses out of their new year’s budget!



Thank you for your attention and intentional efforts. We are grateful for your hard work, sacrifices, and incredible leadership through a very complex fiscal year.



Let’s close out strong!



Best,



Cody, Nancy, Chris, Alison, Katie, Erin, Megan, Nicole, and Abigail


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