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<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none">Athletics Staff - <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">As we prepare for the spring semester, please keep in mind there are limited ways in which an individual can work for the Athletics Department:</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:10.5pt;mso-ligatures:none">Full Time…Paid Position</span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:10.5pt;mso-ligatures:none">Part Time…Paid Position</span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:10.5pt;mso-ligatures:none">Student Employee…Paid Position</span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:10.5pt;mso-ligatures:none">Graduate Assistant…Paid Position</span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:10.5pt;mso-ligatures:none">Baylor Academic Credit…Non-Paid Position<span style="background:yellow">*</span></span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><s><span style="font-size:10.5pt;mso-ligatures:none">NCAA Volunteer Coach…</span></s><i><span style="font-size:10.5pt;color:#C00000;mso-ligatures:none">no longer permissible as of 7/1/23. </span></i><span style="mso-ligatures:none"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none">If someone does not fall into one of these categories, he/she CANNOT work for Athletics!</span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Because there are many new faces in our Athletics Department, we will need to maintain records demonstrating our practice within this area. We have instituted an additional step
in this process to ensure all persons associated with Baylor Athletics are accounted for.</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;background:yellow;mso-ligatures:none">*If you utilize students who are earning Baylor Academic Credit for their experiences, you must submit a list of these people and their respective</span></b><b><span style="font-size:10.5pt;color:#1F497D;background:yellow;mso-ligatures:none"> </span></b><b><i><span style="font-size:10.5pt;color:black;background:yellow;mso-ligatures:none">Class Listing, Professor
Name, and Projected Number of Hours Worked associated with the academic credit earning experience</span></i></b><b><span style="font-size:10.5pt;color:black;background:yellow;mso-ligatures:none">. Submit this list to Megan Harrah prior to the start of each semester (ideally
a week before), so we can retain necessary records and compliance controls.</span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.5pt;color:black;mso-ligatures:none">Unpaid Internships</span></u></b><b><span style="font-size:10.5pt;color:black;mso-ligatures:none">: </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Unpaid internship positions <b>MUST </b>primarily benefit the student rather than Baylor. Otherwise, the interns will classify as employees under the Fair Labor Standards Act
(FLSA), and thus entitled to minimum wage and overtime provisions by law. <b>Failure to comply with FLSA places Baylor University and the individual supervisor/employee at risk. </b></span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.5pt;color:black;mso-ligatures:none">Internships for Enrolled Baylor Students</span></u></b><b><span style="font-size:10.5pt;color:black;mso-ligatures:none">: </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Internships for enrolled Baylor students are coordinated through the student’s academic advisor or faculty member. If a prospective intern is an enrolled Baylor student, paying
tuition for the internship experience, and earning academic credit, the internship is outside the minimum wage laws, and therefore is not a paid arrangement. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.5pt;color:black;mso-ligatures:none">Internships for Enrolled Students at Other Academic Intuitions</span></u></b><b><span style="font-size:10.5pt;color:black;mso-ligatures:none">: </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">If Baylor is acting as a supervisor for someone earning academic credit from his/her home institution, a practicum agreement would need to be in place defining the relationship
between Baylor and the home institution. Baylor’s Vice Provost of Undergraduate Education – Academic Affairs must approve all affiliated institution or exchange credit agreements. All requests should be processed through the Provost’s Office, and appropriate
paperwork must be submitted and approved before the internship begins. If a prospective intern is not an enrolled Baylor student or an enrolled student from an approved affiliated educational institution, an unpaid internship relationship cannot exist.</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none">Template Response to Internship Request: (non-Baylor student)</span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;color:#1F497D;mso-ligatures:none">(For your use if helpful in explaining our position)</span></i><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;color:#1F497D;mso-ligatures:none">Thank you for your interest in a position with Baylor Athletics. As a private educational institution, we are restricted in what we can offer in terms of internships and
volunteer assistance. At this time, we cannot provide internships unless the person is enrolled at Baylor and earning academic credit for the experience. While it is our desire to provide meaningful and educational experiences for those pursuing careers in
the sports administration industry, we must follow federal and university policies when doing so. Best wishes in your future endeavors!</span></i><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">We need to ensure our actions are compliant with all federal and university regulations. Supervisors, it is ultimately your responsibility to ensure all paid and/or unpaid work
relationships are compliant with regulations and are communicated to the Athletics Business Office. If you have any questions on what is required, feel free to contact me directly. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Thanks in advance for your cooperation. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Best, </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none">Megan</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#212121;mso-ligatures:none"> </span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#154734;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Megan Harrah</span></b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#18481F;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> </span><span style="font-size:10.0pt;font-family:"inherit",serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">|
Associate Director for Athletic Employment Operations</span><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"inherit",serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Department of Athletics | Baylor University</span><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"inherit",serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> C: 757.812.8477</span><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:1.0pt;font-family:"inherit",serif;color:#201F1E;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> </span><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img width="160" height="45" style="width:1.6666in;height:.4687in" id="Picture_x0020_1" src="cid:image001.png@01DA4AEA.A10E90E0" alt="9wz8ewb28Az8Pz5jsNe997BwAAAAAElFTkSuQmCC"><span style="color:#201F1E"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"inherit",serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of intended recipient(s)
and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.</span><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
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